U.S. Storage Centers

  • Accounts Payable Administrator

    Job Locations US-CA-Irvine
    Posted Date 2 weeks ago(7/2/2018 8:27 PM)
    Postal Code
    Regular Full-Time
    FLSA Status
  • Overview


    Job Title:                  Accounts Payable Administrator

    Reports To:              Accounts Payable Manager

    Direct Reports:        None

    Department:            Accounting

    Location:                  Irvine, CA

    FLSA Status:            Non-Exempt, Hourly

    Position Status:       Permanent, Full-Time

    Work Schedule:        Monday-Friday with occasional overtime

    Base Salary Range:  Commensurate with Experience

    Travel:                       None



    About US Storage Centers

    Westport Properties manages US Storage Centers (“USSC”) which is a top 10 Self Storage Management company in the country with over 110 properties and operating in multi-states under management with over 20 million rentable square feet. Founded in 1985, we have built a premier management platform in the industry. Since its inception, USSC has helped thousands of its customers organize their lives by delivering convenient and affordable self-storage solutions.



    Summary Role: Accounts Payable Administrator

    Westport Properties continues to grow rapidly and we are seeking an Accounts Payable Administrator with a solid working knowledge in full cycle Accounts Payable processes and has proficient knowledge in basic accounting entries. The Accounts Payable Administrator is responsible for the timely and accurate processing of invoices and adherence to departmental and company policies, assists others in resolving routine issues, and provides support to the Accounts Payable Manager. The ideal candidate will have a minimum of two (2) years of Accounts Payable experience and must have positive attitude, excellent communication and interpersonal skills.

    The qualified candidate will also have a proven successful track record in an accounting type role handling the day-to-day Accounts Payable functions and responsibilities while maintaining good communication and reporting relationships with multiple departments, field management, and Company Personnel at all levels.


    Key Functions & Areas of Responsibilities:

    • Review invoices for appropriate documentation and enter invoices, approximately 100-120 invoices/day
    • Work with the AP Manager to ensure timely and accurate processing of all invoices and escalate issues as necessary
    • Assist the AP Manager to reconcile vendor statements, research and correct discrepancies
    • Communicates with Operations and Home Office management to ensure prompt and correct processing payment of invoices
    • Follow established standards and procedures for processing and prioritizing work and performing tasks
    • Knowledge of Yardi accounting software a plus
    • General administrative tasks such as filing, document scanning, etc.
    • Periodic special projects and duties may be assigned based on Company need and requirements
    • Regular worksite attendance in accordance with Company’s Attendance Policy is required for this position
    • Other Duties As Assigned
      • Periodic special projects and duties may be assigned based on Company need and requirements
      • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines



    Qualifications Required:

    • Minimum two (2) years of progressive accounts payable and accounting
    • Proficient knowledge of Accounts Payable cycle
    • Proficient in Microsoft Office Suite - Word, ability to type 60-65 wpm, use 10-key by touch, Excel, and Outlook with advanced skills in Excel highly preferred
    • Understanding of basic accounting entries. Yardi accounting software and/or AvidXchange experience is a plus.
    • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
    • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
    • Ability to understand and convey Company Policies and relevant industry standards
    • Ability to handle all office related matters with confidentiality and in a timely manner
    • Ability to effectively communicate while exercising diplomacy, sound judgment and tact  
    • Ability to deal effectively with co-workers, department supervisors and managers, insurance brokers, insurance company representatives, attorneys, and other consultants and/or vendors


    Core Competencies:

    • General office and telephone skills are required
    • Basic Computer Skills are required
    • Good written and verbal communication skills
    • Good organizational skills
    • Proactive, self-starter, goal oriented and ability to work independently
    • Maintain a positive attitude and composure in a Functional Accounts Payable role
    • Collaborative Team Player
    • Uphold Company’s Vision, Mission Statement and Core Values



    • High School Degree or Equivalent is required
    • Some College Education and/or College Degree in Finance/Accounting from an Accredited Institution is preferred
    • Minimum two (2) years of relevant years of work experience in Accounts Payable


    Physical Demands

    • Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
    • Move/Traverse: infrequently bend, stand, stoop and/or walk
    • Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
    • Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
    • Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far


    Work Environment

    • Regular professional, office business setting
    • Noise moderately low


    Benefits for Full-Time Employees

    • Paid Vacation Time
    • Paid Sick Time
    • Paid Holidays
    • 401(k) Eligibility
    • Health Benefits: Medical, Dental, Vision
    • Life Insurance Benefits
    • Supplemental (Flexible Spending Accounts, Disability, Cancer/Critical Care, Hospitalization, Accident)
    • Recognition of Hard Work and Exemplary Performance
    • Clean, Air Conditioned, Friendly Working Environment
    • Discretionary Bonus Based on Several Factors


    About Us

    Westport Properties, Inc. is a parent company of US Storage Centers (USSC) which provides at-will, equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, disability or genetics. Furthermore, Westport Properties, Inc. expressly prohibits any form of workplace harassment and discrimination based on race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, age, genetic information, disability, or veteran status in compliance with federal, state and applicable local laws governing employment and labor law in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.




    All Employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV Records in accordance with federal protected FCRA/FACTA Requirements for Investigative Consumer Reports, CA ICRA and other state mandated requirements for employment purposes. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management’s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.


    Essential Job Function for Reasonable Work Accommodation

    According to the American’s with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the essential job functions with or without a reasonable accommodation. The Company will provide reasonable work accommodations to allow the employee to perform their essential job functions and duties as detailed above.





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